Medeasy for Windows - User's Guide

Chapter 1
FILE MENU

Main Menu Screen

1.1 Facility Information
As a first step, please enter information specific to your facility. Note that portions of this information will appear on reports and statements. Follow these steps to open the FACILITY INFORMATION screen.
1. Go to the Main Menu Screen (see figure above) and select FILE
2. Click on Facility Information to begin entering information.

3. MedEasy will preload your Facility Name, Federal ID Number, Facility      Address, City/State/Zip Code and phone number.
4. Once you complete the top half of the screen, <tab> (tab key) or <enter> (enter key) to proceed to the next field.
5. The left section in the middle of the screen houses facility’s provider numbers, as shown below:

6. For each provider, Medicare, Medicaid, or Champus, complete the required information.

7. For Ever Care, complete ‘Provider Number’ and ‘Ever Care Address’. This information will be printed on UB92 for Ever Care submissions.
8. Please proceed to the right hand section of the middle of the screen; see below:

9. Enter number of Medicaid hospital leave days, Medicaid Skiilled leave days, Medicaid ICF leave days, and Private Insurance leave days allowed. You may either enter the number of days or use the up/down arrow to select the number of days allowed.

10. Click on the Rates tab to enter the facility’s Medicare Co-insurance Rate.
Co-insurance Rates
1. To add a New Rate: Enter the facility's Medicare Co-insurance Rate by selecting the 'Facility' menu then select 'Co-insurance Rates' then 'Add New Rate'. Enter the Effective date with 4 digits for the year and click OK and enter the rate in the table.
2. To delete a Co-insurance rate: Click on the record you want to delete from the Co-insurance table then select the 'Facility' menu then select 'Co-insurance Rates' then 'Delete Selected Rate'. Click 'Yes' to confirm.
Primary Payers Daily Rates
1. Go to Primary Payers Daily Rates table. The application does not allow you to modify the Description column, however, you are required to input rates in the Amount column. You may either use your arrow keys or the sliding arrows to navigate.
·   To add a New Rate Category: go to the menu bar and click on 'Facility' then 'Primary Payers Daily Rates'. Click on 'Add New Rate', type in the new rate description, click OK, and then enter the rate.
·   To Delete a Rate Category: move the cursor to the rate category you wish to delete, go to the menu bar and click on 'Facility' then 'Primary Payers Daily Rates'. Click on 'Delete Selected Rate', and click YES.

Let’s now tackle the GL Accounts tab. If you have not set up the general ledger (G/L) accounts, you may exit (click on File and then Eexit), set up the GL accounts and return to this screen. Otherwise, go to the bottom-left corner of the screen and click on GL ACCOUNTS. You are now on the second tab of FACILITY INFORMATION screen. See below

Facility Information – GL Accounts Tab

1. Type your facility’s fiscal year-end date, in mm/dd format.
2. Double click inside the ‘Default AP Account’ field to select the corresponding G/L account.
3. Repeat step 2 to complete ‘Default Cash Account’ and Equity Retained Earnings fields.
4. In ‘Check Format’, click on arrow to select a format for printing your checks.
5. For the remaining fields, once you are inside the field, double click to select the corresponding G/L account for your facility.
6. To print the screen, go to the main menu, click File and Print.
Proceed to Links tab; see below:

1. Enter Blue Cross User ID, Password and Mail Box ID.
2. Select "Utilize Link with GiftRAP Software" to activate the link with Visual GiftRAP so that HIPPS records can be imported from GiftRAP.
3. Click the Tool pushbutton to select the path to GiftRAP A/R export files.
4. Click the Tool pushbutton to select the default path to the Bluecross of Georgia MDD Reports download directory..
1.2 SET PASSWORD
To ensure data integrity, certain MedEeasy screens are password protected. In this module, the system requires a valid password to:
1. Delete admission records and effect manual adjustments for A/R
2. Enter patient beginning balances
Follow the steps below to set and change passwords:
1. From FILE, select SET PASSWORD
2. Enter a six character alphanumeric password
3. To change a password, from FILE, select SET PASSWORD and type in the old password followed by the new password.
1.3 REINDEX FILES
In the event of system crash, this feature permits you to recreate the indexes. Simply click on REINDEX FILES to repair the indexes. Do not be alarmed if you activate the screen unintentionally.